UK Invoice Generator
Create a professional UK invoice in pounds sterling. Add your VAT number, set the VAT rate (20%, 5%, or 0%) per line, and the tool totals the net, VAT, and gross. Review everything, then download a clean PDF - free, no signup, no watermark.
Invoicing in the UK
Whether you are a freelancer, contractor, or small business, a clear invoice helps you get paid on time. If you are VAT-registered, your invoice must also be a proper VAT invoice; if you are not registered, you simply leave VAT off.
What a UK invoice should include
- A unique, sequential invoice number and the invoice date
- Your name or business name, address, and contact details
- Your VAT number, if you are VAT-registered
- The customer's name and address
- A description of the goods or services, with quantities and rates
- The net amount, the VAT rate and amount, and the gross total
- Your payment terms and how to pay you
UK VAT rates
The standard rate is 20%. A 5% reduced rate applies to some supplies, and others are zero-rated (0%) or exempt. Set the right rate per line item. To check the arithmetic on a price, use the VAT calculator.
Getting paid
Set clear payment terms and a firm due date - the due date calculator turns Net 7/14/30 into a calendar date. If an invoice runs late, the payment reminder generator drafts a polite nudge.
Before sending a UK invoice
Use this quick check when issuing a VAT invoice or sending a first invoice to a UK client.
- VAT status is clear
Only add VAT if you are VAT-registered and the sale is VATable.
- VAT number is shown when needed
VAT-registered sellers should include the VAT registration number on VAT invoices.
- Tax point and invoice date make sense
Keep dates consistent with when the supply was made and when the invoice is issued.
- Payment terms are explicit
Use a due date, not only a vague Net 30 note.
UK VAT sources
- HMRC: VAT invoices
UK government guidance on invoice and VAT invoice information.
- HMRC: VAT rates
UK government guidance on VAT rates for different goods and services.