Receipt Generator
Give your customer clear proof that their payment was received. Enter the amount paid, the date, the payment method, and the client details, then download a clean PDF receipt - no signup, no watermark.
What a receipt is, and how it differs from an invoice
A receipt is proof that a payment has been received. You issue it after the customer has paid, as an acknowledgement that the money has arrived and the obligation is settled. An invoice does the opposite job: it is a request for payment that you send before the customer pays. In short, an invoice asks for money and a receipt confirms it was received. Many businesses send an invoice first and then issue a matching receipt once the payment clears.
What to include on a receipt
- A unique receipt number for your records
- The date the payment was received
- The name of the person or business that paid (the payer)
- The amount received and the currency
- The payment method - cash, card, bank transfer, or UPI
- What the payment was for, or the invoice number it settles
- Your business name, contact details, and logo
When to issue a receipt
Issue a receipt as soon as a payment is received, especially for cash and in-person payments where there is no automatic bank record. Receipts are also useful when a customer pays an invoice in instalments, so each part-payment is acknowledged. If you raised the bill in the invoice generator, you can reuse the same client and amount details here to confirm payment.
Common mistakes to avoid
- Reusing the same receipt number, which makes records hard to trace
- Omitting the payment method, so cash payments cannot be reconciled
- Not linking the receipt to the original invoice number
- Forgetting to keep a copy for your own bookkeeping and tax records
Frequently asked questions
What is the difference between a receipt and an invoice? +
An invoice is a request for payment that you send before the customer pays. A receipt is proof that payment was received, so it is issued after the money has changed hands. The invoice asks for money; the receipt confirms you got it.
Are receipts legally required? +
Rules vary by country and transaction size, but in most places a seller must provide a receipt or proof of purchase when asked, and many tax authorities expect you to keep copies of receipts you issue. Even where it is optional, giving a receipt is good practice because it protects both you and the customer if a payment is ever disputed.
Can I add my logo to the receipt? +
Yes. Upload your business logo in the generator and it appears on the receipt alongside your business name and contact details. A logo makes the receipt look professional and helps the customer recognise who the payment was made to.
Do I need to show GST on a receipt? +
Only if you are tax-registered and the payment included tax that needs to be itemised. For a simple acknowledgement of money received you can use simple mode. If you need to break out CGST/SGST/IGST, switch to the GST invoice generator instead and mark it as paid.
Related tools
Create and download a professional invoice in seconds.
Estimate your 1099 taxes and how much to set aside.
Compare contract pay to a salary on a true, after-tax basis.
Convert a salary into the contractor rate you need to charge.
Calculate your 15.3% self-employment tax for 2025.
Work out your four estimated quarterly tax payments.